B2B: Maintenance Plans

This post is part of the challenge by  Tim Ford (b|t) #EntryLevelBlogChallenge.  Which of course is a personal challenge to technical bloggers to write one entry-level blog post a month over the next year and tag it on twitter with #iwanttoshare

All of by #EntryLevelChallenge post are tagged under “Back-2-Basics” category.

Today, I would like to talk about Maintenance Plans. This SQL feature is designed to allow DBA to automate maintenance  tasks.  Maintenance plans can be found under the “Management” folder in SSMS once you log into SQL Server.  Right Click on the “Maintenance Plans” folder and select “New Maintenance Plan”











The quickest and easiest way to set this up is to use the “Maintenance Plan Wizard”.  This is a step-by-step, check-box tool to setup everything possible with a database.  The First Step allows you to name your maintenance plan and allows you to create the schedule you want to plan to execute on.  This can either be one schedule for all jobs or individual schedules for each task.  I would recommend individuals schedules because of the maintenance tasks can interfere with other tasks.

The next step to the wizard is where you actually pick which tasks you would like to run.  Each task is given a brief description on the bottom in yellow.

  1. Check Database Integrity – uses the DBCC CHECKDB command to check the integrity of the database
  2. Shrink Database – AVOID USING THIS AT ALL COSTS.  Shrinking databases on a regularly schedule actually does more harm than good to a database.  If you are running out of drive space and shrinking databases must be done, please do it manually.
  3. Reorganzie Index – This task will defragment and compact your indexes on tables and views.  There can be a performance gain, but the down side to this task is it is an “all-in” mentality.  It will perform the task on an index whether it needs it or not.
  4. Rebuild Index – this task actually complete wipes index out and rebuild them so they are 100% new again.  This task is also “all-in” approach and can be very I/O intensive.
  5. Update Statistics – statistics are the back-bone of the how the SQL Engine finds data. The SQL Shot3Engine uses statistics to determine the distribution of data in the data files.  If statistics are out of date SQL may have to work harder to find data.
  6. Clean Up History – the execution and results of SQL Maintenance plans are stored in the MSDB system database.  If this database is not kept in check it is feasible that it can grow uncontrollably.
  7. Execute SQL Agent Job – if you have built your own SQL Agent Job to do maintenance then you can actually execute it during this plan.
  8. Back Up Database (Full) – this does exactly what it says.  This will perform a SQL Server FULL backup of the databases. This should be done on all databases including system databases.
  9. Back Up Database (Differential)—Differential backups are taken using this tasks.  This can only be used for databases in FULL or BULKED LOGGED recovery model.
  10. Back Up Database (Transaction Log) – transaction log backups are crucial to “point-in-time” recovery of your database.  It can only be used against databases in FULL or BULKED LOGGED recovery model.
  11. Maintenance Cleanup Task – this task should always be selected because it will cleanup any files left over by the execution of the plan.

The next step of the Wizard allows you to set the order of execution for the individual tasks you have selected.  I prefer to always do Database Integrity Checks first, then indexes, then backups.

Finally you get to select which databases you would like this maintenance plan will execute against.

Depending on what tasks you select, there maybe follow up secondary tasks that you need to complete.  Where to store reports, what files to clean up, etc.  And then, click FINISH!

The Maintenance Plan Wizard is a simple way to setup maintenance plan.  But do not fall into the trap of the “click-and-go” configuration.  This is where you click all the check boxes and just keep clicking NEXT.

Please follow up and learn what each setup does and determine if you really need all the tasks.  Many experienced DBAs will use custom scripts and custom maintenance plans for each type of database to ensure the SQL Engine does as little work as possible.  The less time your SQL Server does performing maintenance tasks, the more time and resources it has to perform data tasks.


The Importance of SQL Documentation

The other day, I was perusing around the SQLPass website and came across something challenges_thumbinteresting: #EntryLevelBlogChallenge.  Which of course is a personal challenge to technical bloggers by Tim Ford (b|t).

The concept is simple, write one entry-level blog post a month over the next year and tag it on twitter with #iwanttoshare


My series of blogs posts will be tagged/filed under the heading of “Back to Basics (B2B)”

My first blog post in this series, entitled “B2B: Documentation” will be out next week!

Dont-miss-the-boatBecause I missed the boat on January, I will make up for it by posting two in February.

Today’s post will discuss the importance of documentation and the best way I know of getting that information.  Next week, I will show you how to automate the collection of all this data.

SQL Documentation

One of the most important tasks you can do as an entry level Database Administrator (DBA), is to write down what you do, how you do it and what you did it to.  Documentation does at least two important things: 1) provides a history and 2) most people remember things if they write them down.

Why is knowing the history of your server important?

I’m glad you asked!  Data by its very nature is always evolving and growing which produces trends.  These trends if un-checked or undocumented will present problem in the future, I promise.  As data grows, hard drive space is consumed.  As data evolves complex queries are developed to pull data and resources are consumed.  A DBA must be able to monitor these aspects of SQL Server in order to provide optimal performance.

The first step in documentation is to determine what you have and what you are working with. One of the most effective ways of doing this is using Glenn Berry’s (b|t) SQL Diagnostic Information Queries (Jan 2016 version) to obtain all the server/hardware information you will need to document your servers. Glenn has developed his Dynamic Management View (DMV) queries based on SQL Server Version 2005, 2008, 2008 R2, 2012, 2014 and 2016.  Each new version provided different DMV functionality and Glenn has kept up with the times.

The queries are very extensive and provide a wealth of information.  At last count there were 70 queries included in the SQL Server 2016 January 2016 version.  That is a boat load of information.

The queries are numbered and designed to be executed one at a time.  Once you have started SQL Server Management Studio (SSMS) you would open the file in SSMS by either clicking the OPEN folder or selecting FILE >> OPEN >> Open File or simply pressing CTRL + O.

Then beginning at the top with the first query highlight the text of the selected query  and then click Execute or hit F5.HighlightExecute

If you have selected the correct version of the Information query then you should be seeing this message from SQL Server.


From this point, you highlight and execute the next query to see the results.

With each result you can go to the FILE >> Save Results As…>>> command and actually save the results to a Comma Delimited (.csv) for viewing later.  As effective as this is; this is a very tedious method for collecting the results for all 70 queries.

Next post, I will show you a method of collecting the results for all 70 queries into one single Excel spreadsheet!